As the founder & CEO of a professional organizing company, time blocking is the single most important hack to boost productivity in my everyday work routine! It’s a great way to stay on track and maximize my energy throughout the day. If you’re not familiar, time blocking is essentially when you “block” out your day, segmenting out chunks of time to dedicate to specific tasks. Here are the steps you can take to implement time blocking into your schedule with the help of a productivity cube:

 

  1. Determine what needs to be worked on today, and what action items are for each.

Blocking out your time throughout the day is a great reminder that you need to focus on just that one thing at that time. It allows me to be independently focused on the project at hand, thus getting more accomplished throughout the day. Although this is a productivity hack, it’s also important to consider blocking out intentional breaks to avoid burnout!

 

  1. Add into your calendar, blocking off certain periods of time to devote exclusively to one task (and be sure to color code!)

Here’s an example of how I time block:

 

6am Wake up

6:15am Workout

8:15a Depart for office

8:30am Review the day

9:00-10:00 Check & answer pressing emails

10:00-10:30 Team meeting

10:30-11:30 Digital marketing strategy plan review

11:30-12:00 Write first draft of blog post

12:00-1:00 Lunch & personal calls

1:00-2:00 Work on blog post revisions

2:00-2:15 Walk/coffee break

2:15-3:30 Marketing call

3:30-4:00 Add tasks to project management platform

4:00-5:00 Review deck submissions

5:30p Depart home

6:30pm Dinner / relax

10pm Go to bed

 

  1. Do not over-account for time—be real with yourself on how much time you can work on something before you lose focus.

The key to my success with time blocking is thinking critically about how long I can maintain focus on a particular task until I’m no longer able to give it my full, undivided attention. If anything, I’ve found that it’s more effective to carve out less time for something if you feel your attention may dwindle as you go. And if this is the case, consider blocking out two or three short segments of time between other tasks to really get the most out of your attention span.

 

  1. Use your productivity cube to time each task and keep track of when it’s time to move onto the next!

Of course, once you have these tasks and subtasks blocked out on your calendar, it’s an entirely different game ensuring you stay on task and truly stick to the schedule throughout the day. This is where the productivity cube comes in handy!

Scheduling your day’s work and using a productivity cube can help to keep tasks fresh, light, and productive all day. I swear by it! Using a productivity cube in particular for time management is great because you can physically see where you’re at on time, but it doesn’t tick like a traditional timer. The productivity cube is also a great technique that allows you to break down your big time blocks into smaller subtasks. For example, in the hour that you work on emails, you can break it down into three 20-minute segments for working in different categories, going from urgent to not-so-high priority. Time blocking is the perfect technique to use a productivity cube for, no matter how you schedule out your day!

 

 

Regardless of how you go about planning your day, using a productivity cube is a great way to stay productive and on top of your schedule daily. Time blocking or not, I am absolutely obsessed with my productivity cube. Using it in kids schedules or to complete tasks around the house is just as effective as it is used in your workday!